Maintain inventory items

When we sell or buy the inventory   we records the inventory items in maintain inventory item click on maintain and move the mouse to inventory items

Click on inventory item this screen will appear

Header field

In which there  are option  close, save, delete and new .

Items ID in which write ID of new inventory

Descriptions  small description of inventory write  it

Items class in which write what type of inventory

General tabs

Description in which there are two option For sell and purchase

Price level  in which set price level which we want

Last unit cost in which write last unit price

GL sale Account in which write revenue  account ID number which is write in chart of account

GL Inventory Account in which write Inventory account  ID number which is write in chart of account

GL cost of sale Account  in which write cost of sale  ID number which is write in chart of account

Unit  in which write inventory unit

Custom field

In which write more customer information

Maintain Vender Account

In maintain vender account we use perpetual system in which not use purchase name use only inventory like purchase new thing this entry is inventory to cash/ account payable

First step click on maintain bar and then  click vender

Maintain vender box are open

In which there are some header field and tabs. In header field we use close ,save, delete, new, event and help. Vender id  enter new id and name

In tab there are four tab

General

Purchase

Customer Field

History

General tabs

In General tab we are enter account number, address, city, and country

Purchase defaults

In purchase defaults we enter purchase account  which is already add in maintain chart of account the name is inventory

Customs fields

We enter customer more detail we are also change information in defaults   formation vendor

Defaults information of vender

Click maintain bar  then in bar show  defaults information

Click on vendor

There are four tabs

·         Payment Term

·         Account Aging

·         Customs Fields

·         1099 Setting

Payment terms

In standard term there are five radio box

C.O.D mean cash on delivery

Prepaid  in which we paid in advance payment

Due in number of day in which what date we paid amount  of vender in which have number of day , discount day and discount %  last in credit limit

Due on day of next month if this radio is select mean payment on next month in right side we enter day, discount% and discount day

Due at end of month mean last day of month when we paid them in right side we only enter discount day and %

Purchase account we enter inventory id which is already add in maintain chart of account and discount GL account

Account Aging

Account Aging Select this tab to set up how invoices are aged and what aging brackets will be used for Accounts Payable.

·         Invoice day

·         Due day

Invoice Date, this will show how old each vendor invoice is, including the age of any balances.

Due Date, this will show how overdue each vendor invoice is. Many people choose to age customers by Invoice Date and vendors by Due Date.

Customer field

In which provide vender  other information

  

Defaults information  system

First we click the maintain then menu are open in which sub menu default information.and move mouse  on  customer

  

Click it This screen will open

In which there are five tab information about customers

 Payment terms,

Account aging, 

Customer fields,

Financing charges,

Payment terms

Standard terms in which

C.O.D  cash on delivery  not discount

Prepaid  in which there are receive advance payment from customer   

Due in number of day

in which select the number of day return money show on right side in net due in box day and discount  in day and discount % in last box credit limit in which limit of mony which is not exceed

Due on day of next month

last day on next month   customer payment due in right side net due day, discount day, discount % show and last credit limit

  

The next radio is due at end of month mean the customer submitted payment in which discount day and discount % given

GL sale account  and Discount GL account

 In which give  sale number which already add in  maintain chart account

Account Aging

Receive money from customer in 2 date due or invoice  if you select due radio it mean you select money on due date is describe day in next columns

In columns there are 4 column day and handing  if the costumer give payment in first 30 day enter in 1^st  columns the other are same as increase day enter in 2^nd ,3^rd ,4^th , columns

Customer field

In which we are enter extra data about information in which there are five box four are open use for it

Finance charges

In finance charges if I select it mean the customer pay charges on it.  Interest on compound interest   and it go to finance charge

The above show picture if you select the finance charges then in this box you enter invoice number

Day overdue, annual interest rate, on balance above and last is minimum finance charges

Charge finance on interest

We click on box and enter GL account finance which is add in maintain account

 This line appear on finance charges which is late on it this statement is change and write every charges